Acceptable Use Policy

1. Purpose

This Acceptable Use Policy ("AUP") defines the permitted and prohibited uses of the RFP Pipeline platform. All users — administrators, team members, and external collaborators — are bound by this policy. Violation may result in account suspension or termination.

2. Permitted Use

RFP Pipeline is designed for:

• Discovering and tracking federal R&D funding opportunities (SBIR, STTR, BAA, OTA, CSO, NOFO)
• Developing and managing proposals for federal solicitations
• Storing and organizing company documents, past performance narratives, and reusable content
• Collaborating with team members and partners on proposal development
• Using AI-assisted drafting tools to accelerate proposal writing

3. Prohibited Use

You may not use the platform to:

• Submit false, misleading, or fraudulent information in applications or proposals
• Misrepresent AI-generated content as solely human-authored in contexts where disclosure is required
• Upload content that infringes third-party intellectual property rights
• Upload classified, export-controlled (ITAR/EAR), or restricted government data
• Attempt to access another tenant's data, workspace, or user accounts
• Reverse-engineer, scrape, or extract data from the platform beyond your authorized scope
• Use the platform for any purpose unrelated to federal contracting and proposal development
• Share account credentials with unauthorized individuals
• Use automated tools (bots, scripts) to interact with the platform without written authorization
• Transmit malware, viruses, or other harmful code
• Interfere with the platform's operation or other users' access

4. Content Standards

All content uploaded to the platform must:

• Be content you have the right to use and share within the platform
• Not contain classified or export-controlled information
• Not contain personally identifiable information (PII) beyond what is necessary for proposal development
• Comply with all applicable federal, state, and local laws

5. AI Usage Requirements

When using AI-assisted features:

• You must review all AI-generated content before inclusion in any proposal
• You are solely responsible for the accuracy and truthfulness of all submitted content, including AI-drafted sections
• You must comply with any federal agency requirements regarding disclosure of AI assistance in proposal preparation
• You must not attempt to manipulate AI outputs to generate false claims, fabricated citations, or misleading information

6. Account Responsibility

Tenant administrators are responsible for all users they invite to their workspace. This includes ensuring team members and external collaborators understand and comply with this AUP. Access permissions should be set to the minimum necessary for each user's role.

7. Enforcement

Violations of this AUP may result in warning, temporary suspension, or permanent termination of your account, at RFP Pipeline's sole discretion. We will make reasonable efforts to notify you before taking enforcement action, except in cases involving security threats, legal requirements, or egregious violations.

8. Reporting

To report a violation of this policy, contact eric@rfppipeline.com.